Tuesday Tool Edition

Meet Your Assistant(s)

Some days it feels like the work piles up faster than you can shovel it. Meetings, emails, notes, tasks, all shouting for your time. A personal assistant would be nice.

Everybody dreams of having one, honestly. But what if the tools did the job instead?

Today, that’s what we’re digging into.

• Reclaim AI (no more calendar confusion)

• Zero (clears your inbox and drafts replies for you)

• Mem (captures meetings and resurfaces notes when you need)

but first, checkout our Coupons below!

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If you had a real assistant, their first job would be simple: protect your time. Keep the meetings in check. Make sure you don’t forget lunch. Block hours where nobody can disturb you.

Is there any tool that can do all this for you? Yes there is and it’s called Reclaim.

What it does:

• Auto-schedules tasks, meetings, habits, and even breaks.

• Defends your focus hours (moves meetings if something urgent pops up).

• Syncs with tools like Asana, ClickUp, Jira, and Todoist so your to-dos live in your calendar.

• Adds buffer time so you don’t sprint from Zoom to Zoom.

• Tracks and analyzes time spent on different activities to improve productivity.

Reclaim users report gaining back up to 40% of their week. That’s hours of distraction-free work you can’t buy back.

Good to know:

• Works best with Google Calendar (Outlook support is catching up).

• Free plan is generous; paid plans add more analytics and integrations.

• Weak spot? No full mobile app yet.

👉 Bottom line: If you want an AI that treats your calendar like a bodyguard, Reclaim AI is the one.

If an assistant did just one thing right, it would be keeping your inbox from eating your day. Sorting junk. Flagging what matters. Drafting replies before you even sit down.

And that’s what Zero is built for. It’s free, open-source, and AI-native from the ground up.

What it does well:

• Organizes and prioritizes your inbox using AI to surface important emails.

• Summarizes email threads to save time reading long conversations.

• Drafts replies in your tone using the context of the conversation.

• Allows chatting with your email for a conversational experience.

• Supports self-hosting, giving you control over their email app.

• Integrates multiple email providers like Gmail and Outlook into one unified inbox.

Good to know:

• Free forever if you run it yourself (some setup required).

• Still in beta → UI less polished than apps like Superhuman, but far more customizable.

• Open-source and self-hosted → you own your data, nothing is sold or tracked.

👉 Bottom line: If you want AI to be your email triage assistant, Zero can save hours every week. Run it on your own server for max privacy, or use community builds to get started faster.

We’ve all had that moment: you’re in three back-to-back meetings, and by the fourth one you can’t remember what the first even decided. Notes scatter. Tasks slip. Context gets lost.

Mem AI solves this by acting as a living memory system for your work. It doesn’t just take notes, it keeps them structured, searchable, and ready when you need them.

What it does well:

• Captures meetings automatically through your desktop.

• Creates structured notes with headings, bullets, and clear action items.

• Stores audio alongside transcripts so you can revisit exact tone or nuance.

• Surfaces the right notes, tasks, and documents when they’re relevant, like pulling last week’s client discussion right before your next call.

• Lets you talk with your notes like: “What tasks came out of yesterday’s sales call?”

Good to know:

• Deeply tied into the Mem workspace → meeting notes fuel Mem Copilot, Deep Search, and Mem Chat.

• Accuracy improves as you refine its notes with feedback.

• Works well for teams who want collaboration and shared context, not just individual note-taking.

Blitzit: Top Recommendation

Combines to-do lists, Pomodoro timers, and time tracking. Helps you stay focused and finish tasks faster.

• BoltAI → Mac-native AI app with fast chat UI, prompt library, and customizable assistants. Great for writing, coding, and everyday tasks, with strong privacy.

• Superlist → Task manager that merges tasks, notes, and projects. Add tasks via voice or email, share lists with teammates, and sync across devices.

• Tana → Advanced note + project tool with AI knowledge graphs. Turns notes into tasks, strategies, or meeting action items automatically.

• Alfred → Mac productivity classic. Use hotkeys, quick search, and automation workflows. Powerpack upgrade makes multitasking effortless.

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See you on the next one!

That’s all for this edition. Hopefully you found something new to spark ideas and make your workflow smoother.

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